1099 Preparation & Filing Services in Newark, NJ

Bookkeeping Services That Keep Your Business Organized and Compliant

January rolls around every year, and suddenly business owners realize they need to send out 1099 forms—fast. If you paid contractors, freelancers, or vendors more than $600 last year, the IRS expects you to file 1099 preparation and filing in Newark by the end of the month.

Capgro Bookkeeping Services LLC provides secure, scalable, and fully online 1099 preparation and e-filing services for businesses of all sizes. Our process simplifies 1099 filing in QuickBooks and other cloud-based accounting systems by ensuring that every contractor or vendor receiving a Form 1099-NEC or 1099-MISC is recorded accurately and filed on time. We handle proper vendor management, verify required taxpayer information, and ensure multi-jurisdiction compliance for state and federal 1099 filing requirements. This service is designed to enhance your bookkeeping, not replace a CPA, making it an ideal solution for business owners searching for accurate 1099 filing, outsourced 1099 preparation, or a done-for-you 1099 e-file service. Capgro Bookkeeping Services LLC does not prepare or file income taxes; instead, our streamlined 1099 system works seamlessly alongside your CPA or tax professional to support accurate financial records, reduce errors, and eliminate year-end stress.

Most business owners don't realize how many different types of 1099 forms exist. There's 1099-NEC for contractors, 1099-MISC for rent and prizes, 1099-K for payment processors, and several others. Getting the wrong form or missing a required filing creates problems with the IRS that nobody wants to deal with.

Why Professional 1099 Preparation Matters

The IRS takes 1099 reporting seriously. File late or incorrectly, and you're looking at penalties starting at $60 per form. That adds up fast when you've got ten or twenty contractors to report. Wait too long, and those penalties jump to $310 per form.

Here's what happens when you don't have proper 1099 preparation services:

Contractors need their 1099s to file their own taxes.

Send forms late, and you'll hear about it from angry vendors who can't finish their returns. Some might even hold up future work until they get the paperwork they need.

Accurate 1099 preparation also protects you during audits.

The IRS cross-checks what you report against what contractors claim on their returns. Mismatches trigger red flags and potential audits for both parties.

You must know which payments require 1099s and which don't.

Using professional services means someone who does this every day handles the details. We know which payments require 1099s and which don't. We understand the exceptions, the special rules, and the filing requirements that change slightly each year.

Our 1099 Preparation Process

We make 1099 filing simple for busy business owners in Newark, Teaneck, and throughout New Jersey. Here's exactly what happens:

Information Gathering

First, we collect W-9 forms from all your contractors and vendors. These forms have the legal name, address, and taxpayer ID needed for accurate 1099s. Missing or incorrect W-9s cause most filing problems, so we verify everything before moving forward.

Don't have W-9s on file? We'll help you request them from vendors. The IRS requires you to get these before making payments, but many businesses forget until tax time.

Payment Review

Next, we review your books to identify all payments that need reporting. This includes contractor payments, rent to landlords, legal fees, and other specific categories the IRS tracks.

Some payments don't require 1099s even if they're over $600. Credit card and PayPal transactions get reported differently. Payments to corporations usually don't need 1099s. We sort through these rules so nothing gets reported incorrectly.

Form Preparation

We prepare the actual 1099 forms using IRS-approved software that meets all federal requirements. Each contractor gets a 1099-NEC or 1099-MISC, depending on the payment type.

Forms get reviewed twice before filing to catch any errors or missing information. One mistake can delay the entire batch, so we check everything carefully.

Filing and Distribution

We file copies with the IRS electronically, which is required for businesses with more than ten forms. Electronic filing processes faster and provides confirmation that the IRS received your submission.

Contractors receive their copies by January 31st. We can mail them directly or provide PDFs for you to distribute. The choice depends on what works best for your business relationships.

State copies get filed too if required. New Jersey and New York both have specific filing requirements beyond federal forms. Our accounting services handle multi-state compliance for businesses operating in multiple locations.

What 1099 Services Cost

Simple 1099 preparation starts at $11-15 per form for straightforward contractor payments. This includes federal filing, contractor copies, and basic state filing where required.

Businesses with 10-20 forms usually pay a flat rate of $100-200 for the complete service. Larger volumes get discounted pricing—contact us for a quote if you're filing more than 20 forms.

Complex situations cost more. Missing W-9s that require vendor outreach add $10-15 per contractor. Late filings that need rush processing include expedited fees. Amended forms to correct mistakes filed elsewhere run $15-25 each.

Need help throughout the year? Our monthly bookkeeping services include W-9 collection and 1099 tracking, so everything's ready when January arrives.

1099 Filing FAQ — Capgro Bookkeeping Services LLC

What is a 1099, and who needs to receive one?

A 1099 (typically Form 1099-NEC or 1099-MISC) is required for any non-employee contractor or vendor who was paid $600 or more during the calendar year for business-related services.

Do I need a CPA to file my 1099 forms?

No. You do not need a CPA to file 1099 forms. Capgro Bookkeeping Services LLC handles the 1099 preparation, e-filing, and vendor management for you, and our service works seamlessly with your CPA if they handle income tax filing.

Does Capgro Bookkeeping Services LLC file taxes?

No. We do not prepare or file income taxes. We specialize in accurate 1099 preparation and e-filing, ensuring compliant filing and clean records for your CPA or tax professional.

Can Capgro e-file 1099s directly to the IRS and state agencies?

Yes. We handle federal and multi-state 1099 e-filing, including states that require separate submissions.

What accounting software do you support?

We work with QuickBooks Online, a cloud-based accounting system. Our process integrates with your bookkeeping so your vendor list is accurate and ready for year-end filings.

When is the deadline to file Form 1099-NEC?

The IRS deadline to file and deliver Form 1099-NEC (for contractor payments) is January 31st each year.

What information do I need to provide?

You simply provide:

Vendor/contractor name and address
Taxpayer Identification Number (TIN/EIN/SSN) via W-9 form
Total amount paid during the year

We confirm accuracy, manage the e-filing, and deliver copies to vendors electronically or by mail.

How does your 1099 filing process work?

We gather vendor details and W-9s.
We reconcile payments in QuickBooks or your bookkeeping system.
We prepare and e-file 1099s with the IRS and applicable states.
We send copies to your vendors and keep proof of filing for your records.

Getting Started Is Easy

Click this link to schedule a 30-minute call to learn about your business and what you need. Then we'll send over a simple proposal with clear pricing.

Most clients are up and running within a week. We'll help you organize any backlog and get your books current. From there, it's smooth sailing with monthly service that keeps you on track all year long.

Why Choose Capgro for 1099 Preparation

We've been preparing 1099 forms for Bergen County businesses since we started. Every January, we process hundreds of forms for clients in construction, real estate, professional services, and retail.

Printer showing printing of financial reports Local Knowledge Matters

With tax compliance. New Jersey has specific rules about contractor classification and reporting. New York City businesses face additional requirements. We handle these regional differences automatically.

Image showing a pencil representing possible mistakes Mistakes get expensive fast.

One wrong taxpayer ID can trigger IRS notices for you and your contractor. We verify all information before filing to prevent these problems.

Icon showing silohoutte of two individuals You Get Year-Round Support

Questions about whether a payment needs a 1099? Call us anytime. Need to add a contractor mid-year? We'll update your records and make sure they're included in January's filing.

a rocket indicating speed Speed matters too.

We typically turn around 1099 preparation in 3-5 business days once we have all the information. Rush service for last-minute situations can process forms in 24-48 hours.

Service Areas Throughout the Tri-State Region

Our 1099 preparation and filing services reach businesses across Bergen County, including Newark, Teaneck, Hackensack, Englewood, and Fort Lee. Clients in Paramus, Ridgewood, Fair Lawn, Bergenfield, and Mahwah trust us every tax season.

We also work with Hudson County businesses in Jersey City, Hoboken, and Union City. Passaic County companies in Paterson, Clifton, and Wayne use our services regularly too.

Manhattan, Brooklyn, and Bronx businesses appreciate our understanding of New York State filing requirements. The same goes for Westchester County and Connecticut clients within our 100-mile service radius.

Distance doesn't limit 1099 services since everything happens electronically. We prepare forms for clients nationwide, from California tech startups to Florida real estate investors.

Real Client Experiences

Michael D., Newark

Saved us from huge penalties

"We completely forgot about 1099s until February 10th. Capgro rushed our preparation and got everything filed within three days. The late penalties were way smaller than they would've been if we'd waited longer. Now we start the process in December, and they handle the 1099 preparation and filing without any stress."

James T., Jersey City

Perfect for growing businesses

"Last year we had five contractors. This year we have thirty. Capgro scaled right up with us, collecting W-9s as we onboarded new people. They prepared all thirty 1099 forms in one batch, filed everything electronically, and sent us confirmation. The whole process took less than a week once we gave them our payment records."

Ready to Get Your Books in Order?

Call Capgro Bookkeeping Services today or visit our contact page to get started. You can also book a free consultation here, Let's get your books organized so you can get back to doing what you do best.