Top Bookkeeping Tools for Small Businesses: QuickBooks Integration, Expense Tracking, Payroll Solutions & More
As a bookkeeping professional, I've worked with a variety of tools that help streamline bookkeeping, payroll, tax prep, and financial analysis. Whether you're a DIY small business owner or a professional bookkeeper, these are the tools I confidently recommend.
๐ Tools That Integrate Seamlessly with QuickBooks
๐ Melio
- Free bill pay via ACH or check
- Auto-sync with QuickBooks Online
- Vendor management made easy
๐งพ AutoEntry
- Scans and uploads receipts & bills
- Posts directly to QBO
- OCR-powered data entry
๐ณ Expensify
- Smart expense tracking with receipt capture
- Reimburses employees, syncs with QBO
- Mobile-ready and intuitive
๐ฆ SOS Inventory
- Inventory + order + manufacturing tracking
- Designed for QuickBooks Online
- Multi-location & assemblies support
โฑ๏ธ QuickBooks Time
- Mobile time tracking with GPS
- Auto-syncs with QuickBooks payroll
- Project tracking and reporting
๐ LivePlan
- Forecasting and financial dashboards
- Integrates with QuickBooks for live data
- Helps you plan smarter and scale faster
๐งฐ Recommended Bookkeeping Tools for Efficiency
๐ QuickBooks Online
- The gold standard for small business bookkeeping
- Supports automation, bank feeds, and reports
- Connects to hundreds of third-party tools
๐งพ Hubdoc
- Fetches bills, bank statements, and receipts
- Uploads directly to QuickBooks or Xero
- Great for paperless bookkeeping
๐ค Dext
- Receipt capture and sorting with AI
- Perfect for accounting professionals
- Cloud-based and mobile friendly
๐งฎ Gusto
- All-in-one payroll, benefits, and HR
- Handles direct deposit, W-2s, 1099s
- Integrates with QuickBooks for payroll sync
๐ Clockify
- Free time tracking for teams and freelancers
- Billable hours, project tracking, and reports
- Integrates with multiple project management tools