Running a small business means juggling countless tasks—let us handle the numbers! At CapGro Bookkeeping Services, we specialize in remote bookkeeping, financial cleanup, payroll, and tax compliance for home service providers, contractors, and small businesses.
This FAQ page answers the most common questions about outsourced bookkeeping, QuickBooks Online management, and financial best practices. If you don’t see your question here, schedule a free consultation today!
Frequently Asked Questions
A remote bookkeeper manages your financial records digitally using cloud-based accounting software like QuickBooks Online. Instead of meeting in person, we handle transaction categorization, bank reconciliations, and financial reporting—all online. This saves you time and ensures accuracy. Explore our remote bookkeeping solutions.
Outsourcing your bookkeeping allows you to focus on growing your business while we handle the financial details. You’ll get accurate records, real-time reporting, and tax-ready books without hiring an in-house accountant. Many small business owners find it’s more affordable than they expected. Learn more about outsourced bookkeeping benefits.
A certified QuickBooks ProAdvisor (like me!) has advanced training in QuickBooks Online setup, automation, and troubleshooting. This means your books will be efficient, error-free, and optimized for tax season. Whether you’re new to QuickBooks or need help fixing issues, a ProAdvisor saves you time and frustration. See our QuickBooks ProAdvisor services.
Monthly bookkeeping covers everything needed to keep your finances on track: transaction entry, bank reconciliation, financial statements, and cash flow tracking. We also provide monthly reports so you always know your profit, expenses, and tax obligations. It’s like having a financial co-pilot for your business. View monthly bookkeeping packages.
Yes! Bookkeeping cleanup is one of our most requested services. If your books are disorganized, incomplete, or full of errors, we’ll reconcile accounts, fix misclassified transactions, and bring everything up to date. Clean books are essential for tax filing, loan applications, and business decisions. Get a bookkeeping cleanup quote.
Small business bookkeeping pricing depends on your transaction volume, industry, and service level. Most of our clients spend between $350 and $1,500 a month for full-service bookkeeping. We offer transparent pricing—no surprises. See bookkeeping service costs.
Yes! We handle contractor payroll, including 1099 filings, payment tracking, and tax compliance. If you work with subcontractors (like many HVAC, plumbing, and construction businesses do), we’ll ensure everything is IRS-compliant. Learn about contractor payroll services.
Filing 1099 forms is a must if you pay independent contractors. We’ll track payments, prepare forms, and submit them to the IRS before the deadline. Avoid penalties—let us handle your 1099 filings!
Sales tax compliance can be tricky, especially for trades businesses that work across state lines. We calculate sales tax owed, prepare returns, and file them on time. Never worry about late fees again!
Bookkeeping focuses on day-to-day transactions (recording income/expenses), while accounting involves financial analysis, tax strategy, and audits. We handle the bookkeeping so your CPA can focus on big-picture planning.
For most small businesses, we recommend monthly bookkeeping. This keeps your records accurate and helps you spot cash flow issues early. If you have high transaction volume, weekly updates may be better.
A well-planned budget helps you control spending and forecast growth. We’ll analyze your past expenses, project future revenue, and create a custom budget tailored to your business.
Yes! We specialize in plumbers, electricians, HVAC companies, landscapers, and cleaning services. These industries have unique bookkeeping needs (like job costing and equipment tracking), which we’re experienced in handling.
QuickBooks Online is our top recommendation for small businesses because it’s cloud-based, accessible anywhere, and integrates with apps. QuickBooks Desktop may work for some, but most clients prefer the flexibility of the online version.
Absolutely! We use bank-level encryption, multi-factor authentication, and secure logins to protect your data. QuickBooks Online also has built-in security features to prevent unauthorized access.
You’ll get profit & loss statements, balance sheets, cash flow reports, and custom dashboards. These help you track performance, identify trends, and make informed decisions.
Yes! QuickBooks Online connects with payment processors (Square, PayPal), CRM systems, and time-tracking apps. We’ll help set up integrations so your workflows run smoothly.
Consider hiring a bookkeeper if:
✔ You’re behind on bookkeeping
✔ Tax season is stressful
✔ You’re unsure about profitability
✔ You’re spending too much time on finances
We’ll reconcile past transactions, fix errors, and organize your books so they’re tax-ready. The sooner you start, the easier (and cheaper) it is!
Yes! We’ll organize records, categorize expenses, and provide reports for your CPA. Clean books mean faster tax prep and fewer surprises.
Yes! We’ll set up QuickBooks, create a chart of accounts, and establish bookkeeping processes so you start off right.
Just schedule a free consultation! We’ll review your needs and create a customized plan.